Quotation Generator

A quotation generator creates an itemised price quotation from your business name, customer, quotation number, date, optional validity date and line items (description, qty, rate), with line amounts and a total, as a document you can copy or download.

A quotation is the first document a prospective customer sees before committing to buy — it needs to look professional enough to build confidence while making the price and scope unambiguous. This generator produces a clean, itemised quotation from your business details, customer name, and a simple line-item list, ready to send or print.

Enter each item as a single line — description, quantity, rate — and the generator computes line totals and the grand total automatically, formatted as a clean aligned table. Add a validity date so the customer knows the quoted prices aren't open-ended, which protects you if your costs change before they decide.

A quotation is explicitly not a tax invoice — it's an estimate, and the generated document says so clearly to avoid any confusion with your GST records. Once the customer accepts, convert it to a proper invoice using the invoice generator linked below.

Number your quotations sequentially just as you would invoices (QUOT-001, QUOT-002…) so you can track how many convert to actual sales over time — that conversion rate is a useful, easy-to-track business metric that most small businesses never bother measuring even though it's sitting right there in their sent-quotes folder.

Keep a copy of every quotation you send, even the ones that don't convert — a customer who declines this time may come back months later referencing the price you quoted, and having it on hand avoids an awkward renegotiation from scratch.